Users with district and school permissions can add students to the system.

For identification purposes, the following domains will be assessed:

preK/K: preLAS paper/online and preLAS Español will assess the listening and speaking domains

1st Grade: LAS Links paper/online and LAS Links Español will assess the listening and speaking domains

2nd-12th Grades: LAS Links paper/online will assess the listening, speaking, reading, and writing domains

2nd-6th Grade:LAS Links Español will assess the listening and speaking domains

Per the Texas Education Agency (TEA), accommodations are only allowed if the accommodation(s) is listed on the student’s IEP.

If a user needs to upload a student, they can use the Insight Portal User Guide, page 37, and/or the Digital Library for step-by-step instructions on how to upload a student.

It is not possible for users to remove students from the Portal, but there is a yearly archive and purge of student data on or around July 1st, so the students will be removed then.

If there is a duplicate account for a student, the duplicate can be marked as ‘do not use’, by adding DNU to the end of the first name and the last name of the student in that account.

If a user needs to update student info, they can use the View/Edit button in Student Management to update all student info.

If a user is unable to locate a student that exists in the system, the student is likely listed under another site within the district. They should contact their Director and have the student moved to the correct site.

You will utilize the Multiple Student Upload (MSU) file. Information on how to obtain the MSU file and how to populate it may be found in the Digital Library.

• A common error message will be “Validation failed for field Date of Birth at column #10” if this is the only error on the report and no other error the reason is because the user has not formatted the Date of Birth properly.
• To fix this error, the user needs to open their file, right click the Date of Birth column, Format Cells, Custom, and replace “General” with mm/dd/yyyy
• In some cases, the user will have had users/students at the bottom of their excel file which they deleted. The .csv file format will still “think” that there is information stored in those cells and attempts to upload the information that isn’t there (ghost users/students.) In these cases, the best recommendation would be to highlight the rows below their list and right click delete. This ensures there is no “hidden” information.

For LAS Links, the required demographics are: Student Last Name, Student First Name, Student ID, District Code, School Code, Date of Birth, Grade, & Gender. These 9 demographics create a unique student record within LAS Links. Contracts or districts may require other demographics for testing purposes.

Student data within the INSIGHT Portal is Archived and Purged from year to year during the summer time. This allows users to have a clean slate from year to year when they do their testing. With this archive and purge this will wipe the following information:

• Student profiles from Student Management
• Student Groups from Student Group Management
• Test Sessions from Test Management
• On-Demand reports from Report Delivery
• All other functions are untouched